5 Things every Microsoft Teams Meeting Newbie Should Know – Joanne C Klein – Assign a ‘Producer’
Links on Android Authority may earn us a commission. Learn more. Zoom is all the rage these days. It allows people to stay connected with their colleagues while working from home due to the COVID virus. Some steps might be different depending on your device and software.
You can select an image or video and set it as your background with just a few clicks. I had a little fun with it and made a screenshot aboveso you can see what it looks like in action. We suggest that you set a virtual background before joining a meeting.
Want to zoom download for ubuntu 16.04 – none: your best for that important meeting? Zoom has you covered. The tool offers a feature called Touch Up My Appearancewhich is non:e filter that smooths out your skin. You can try it out as well as set it ozom before joining a meeting. It only takes a few clicks to get the job done.
Also: How to look your best for webcam meetings. However, keep in mind that only a meeting host can use this feature. Related: The best USB microphones. Changing your name is a breeze, and it might actually be fun for those less casual meetings. It could also help you look more professional to change your name to something more official. Zoom will show you a maximum of 49 participants on a single page. If there are more people in a meeting, you can click on the arrow to move to the next page.
Also read: How to help others set up Zoom remotely. If you like this option and want to use it, we suggest enabling it by default before heading into a meeting. When giving a presentation with Zoom, you often have to share your screen. The problem with this is that the people in the meeting will see the apps you have installed on your PC, the tabs you have open in havw browser, as well as other data that you may not want to share.
Luckily, Zoom has a solution. Also read: Meetings to use Whiteboard on Zoom. You can choose only to share a part of the screen, which provides you with a bit more privacy. For example, you can share the content in your browser but cut out the bottom and upper parts that reveal the apps in your taskbar and the meetingd you have open. When you join a meeting, do you want your mic and camera to be turned on or off by default? I keep mine off and only turn them on when needed.
This prevents any can you have two zoom meetings open at the same time – none: background noise coming from my end because of my neighbors mowing their lawns or cars passing by. Whenever you want to speak, you can signal it to the host by raising your hand can you have two zoom meetings open at the same time – none:.
The host will then give you the floor to talk or ask questions. This is a great feature that prevents multiple people from talking at once. More: The most common Zoom issues and how to fix them. When recording a meeting, we advise you to do msetings to the can you have two zoom meetings open at the same time – none:.
Recording to the cloud is a good idea because you can share a recording with ease, allowing employees who missed a meeting to check it out later xoom. There are plenty of other options. You might like one of those alternatives better. Next: Not sold on Zoom? These are the best alternatives. Zoom Meetings: 10 tips and tricks you should know about Level up your Zoom game. By Mitja Rutnik.
Zoom tips and tricks. Use a virtual background Touch up my appearance Mute someone Rename yourself Turn on gallery view. Use a Zoom virtual background. Step-by-step instructions: Open the Zoom app on your PC. Click the gear icon how create zoom meeting link in tamil – your profile image. Select the Virtual Background option.
Make yourself prettier. Select the Video option. Check the box next to Touch up my appearance. Step-by-step instructions: Join or start a meeting. Click the Manage participants button in the taskbar. Click the Mute button that shows up. Step-by-step instructions: Enter a meeting.
Click on the Participants button. Hover the cursor over your name. Click on More. Hit Rename. Type the new name in. Select Rename. Turn on gallery view.
Select the View button in the top-right corner of the screen. Select Gallery. Also read: How to help others set up Zoom remotely Hide non-video participants. Click the Video option. Can you have two zoom meetings open at the same time – none: the box next to Hide non-video participants. Only share a part of your screen.
Click the Share Screen option in the taskbar. Click the Advanced tab up top. Select the Portion of Screen option and click Share. Resize the green window to your liking. Check the box next to Turn off my video when joining meetings. Click the Audio option. Check the box next to Mute my microphone when joining a meeting. Raise your hand.
Step-by-step instructions: Join a meeting. Click on the Этом two zoom meetings at the same time моему button. Select Raise Hand.
More: The увидеть больше common Zoom issues and how to fix them Record a Zoom meeting to the cloud. Step-by-step instructions: Join a meeting, or create one. Click the Record button in the taskbar. Select the Record to the zt option. Click Stop recording at the end of a meeting. Havd the Recordings page to see and share a recording.
Can you have two zoom meetings open at the same time – none: –
In order to leverage your meeting; share the call-in information with others and then call into the meeting. You will NOT need to use a computer to start the meeting, or to start the recording as long as you enabled automatic recording.
Based on the steps above, your “Schedule a Meeting” page should appear similar to this:. For assistance, contact the IS Service Desk. Search Articles. Can I schedule a Zoom meeting and reuse the information again and again? How do I set up a recurring Zoom meeting with no set dates for the meetings? You can start your scheduled meeting at any time after you scheduled it. A non-recurring meeting ID also known as a one-time meeting ID will expire 30 days after the scheduled date.
You can restart the same meeting ID within the 30 days and if you restart the meeting, it will remain valid for another 30 days. A recurring meeting ID expires if it isn’t used for days. Click the blue ” Copy the Invitation” link on the right side of the screen. We recommend saving the “San Jose” phone number, but removing the San Jose identifier.
You can reach out to Ali via LinkedIn. This post will cover:. In the past, many of you have used Skype for Business SfB for meetings by including a virtual link to your Outlook meeting invitations.
You can do the same with Microsoft Teams! You will need to install the Teams Desktop client and, once installed, Outlook will automatically show the new icon on the ribbon. As was done for SfB, this will add a Teams Meeting link at the bottom of your meeting invitation body so when the time comes, meeting attendees can join with the provided link:. Once the meeting is set up, you can go in and adjust the meeting options by clicking Meeting options on the toolbar:.
One of the really neat things about running a Teams meeting is anyone with an email address, both inside and outside your organisation, can take part!
Here are the 3 main types of external attendees:. You can also have a dial-in conference option so attendees can join the Microsoft Teams meeting from any device, anywhere. This is a great option if you anticipate some attendees to have low band-width. Why not record your meetings in Microsoft Teams?
You can record Video, Audio, and shared screen activities for your Teams meeting. The recording is automatically saved to Microsoft Stream so later you can download, manage or even share it with your organization. Also, the recording can later be used for other business use-cases in your organization such as: new product announcements, corporate news, training demos, etc. How do we record our meeting in Microsoft Teams? Both the meeting organizer and internal attendees can start or stop the recording.
External attendees will not be able to do this. How do you replay a meeting in Microsoft Teams? Both the meeting organizer and all internal attendees can replay a recorded meeting. To do this, you will go to either the Channel conversation history in Teams if the meeting was created in a Teams channel OR the chat history in Teams if the meeting was created outside of a Teams channel directly from Outlook or a Group chat.
Further details on how to record a meeting in Teams can be found here. If you work in a busy or open cubicle environment, this is a useful feature for meeting and video calls. Sometimes you may have confidential information on your walls, you may be on your commute, or you may be working from home or a coffee shop with lots of visual distraction in the background.
The background blur feature cleverly blurs the surroundings behind you while leaving you clear and un-blurred. If you want to share any content during the meeting your desktop, a presentation, a document, etc. You will receive a prompt to share your desktop or any of your open applications individually. You can also share a Microsoft Whiteboard which is a great option for group collaboration on a virtual whiteboard.
Increasing this is on the product roadmap for Teams. Hopefully you found this post helpful to get you comfortable organizing and joining a Team meeting. Great quick overview!
Something I learned from experience which is a huge improvement over Skype for Business is that even if you are the organizer and owner, if you have an unexpected computer event, the meeting will continue, as will the recording, while you scramble to get back up. With SfB this would at minimum cause the recording to be lost. Hi Joanne, Great post — lots of good info. One question: in Sfb or webex if you share an application and then move focus off that app on the same monitor , attendees see a grey or black image until you as the moderator refocus your screen on that app.
Do you know if that occurs in Teams? Thanks Joanne, great post. Is there anyway that we can hide record notification to others like i have started recording?? Also, Is there a way to create a meeting for a preset team within the team app. That is, without having to add individuals? I think you need to add at least 1 individual for a preset meeting. If you share System Sounds — they will hear whatever sounds you have playing from your computer.
Hey Eric, thanks for making this clarification… i was thinking they wanted to send a wave file in a chat. I have a video on MS Stream. I need to send this to a non Office user. How do I do this? Thank you very much. Would that work for you? Is there a way to record both the audio and the visual with the recording feature? Hi Lauren, The recording is for both audio and video. This is what will be recorded. I was hoping to record the faces of the individuals calling in similar to what Skype does when you record a conversation.
Would sharing my screen still allow me to see everyone who is showing their faces in Teams and allow that conversation to be recorded? Hello — Question regarding recording the meeting and screen share. I held a meeting this morning, began the recording and activated the screen share. When I went to review the meeting afterwards the only thing I could see was the participants, not the screen share. Am I missing a step? Hi Jenn, Thanks for reaching out! You should also see the screen share in the recording.
Hard for me to troubleshoot much after-the-fact… however, were you sharing an app or your desktop? It should be recording the same thing everyone in the meeting is looking at. I had the same problem as Jenn Cole above. The shared screen did not show on the recording, only the participants.
The issue seems to be random, a couple of people at my organisation experienced the same thing, although it worked well for some of us before. Hi Dimby and Jenn, Not sure what the problem could be. If you only have a free account can you still start and run a meeting? It is not clear as most posts on MS Teams assume at least one person has a paid subscription.
Comparison of features can be found at:. You can of course still arrange it outside MS Teams by email, phone or whatever as one group I am involved in does.
However the person who creates the link does this from their office MS Teams account. Hi John, yes i mean scheduled as a Teams meeting using built-in functionality. Is there a way to show all participants on screen at once vs only the person who is talking? Hi Judy, you can currently only show up to 4 participants at a time in Teams — this is 1 of the current differences from Zoom. There is a uservoice on this exact request. How do I see 4 others?
Hello Joanne, Is there a way for an attendee to see a fullscreen view of only the organiser and not the other participants? My son attends online classes and he sees his teacher and 3 other students. He gets distracted by the other 3. It will be great if you can help out. Lateef Zameer. Pin the teacher only! Once you start pinning, only the pinned video s will show. Thanks to ianmoran modery YannickReekmans on Twitter for providing the answer!
Does the organizer have to start the meeting or even be in the meeting? Can I set up a meeting for a group and not be part of it? Hi Barb, as far as i know the organizer needs to start the meeting. You can set up a meeting for another person. Hi there, thanks for this really useful post.
As someone said above, I can only see the person who is speaking on screen and not the other participants even if only three or four of us.
Is there a setting so that I can see everyone in a meeting at once up to four people? Hi, how do I moderate a discussion in Teams? Hi, the ability for an attendee to raise their hand in a Teams meeting to help with moderation is not currently available March however that capability is coming. Hello Joanne Klein, I am setting up classroom in Teams. I was intending to add all the students as members but maybe I could just post the invite on the LMS.
Would that impact the students experience? I get the impression that an external client has less functionality on Teams but I am not sure what qualifies a participant as an external client? This is a new post published today by Microsoft… hoping this may help you. Hi, I am unable to use whiteboard in a teams meeting.
Could you please help. You could also try opening up the whiteboard and either sharing it directly or sharing your desktop. Also, you can pre-share the whiteboard link to your attendees and get them to open it either from the browser whiteboard.
Let me know if any of those work for you. Hi, We are a team of 10 using Teams every day now. During a call, we can only see 4 participants on our screen at any one time. Is there a way of showing all 10 of us — if we have our cameras on?
This would be really helpful whilst we are all working from home. Hi Kari, No, this is not possible. The maximum right now is 4 — this is on the roadmap for Teams and I imagine they are working hard to roll out this change as soon as they can as a lot of teams are wanting this.
We are interested in using Teams to host external webinars for our clients. We have the standards Teams platform not Teams live. How long can we hold a meeting with the version we have? I know for Teams live it is 4 hours. Hello Shelby, sorry it took so long for my response… a non-recorded meeting can be up to 24 hours in duration. A recorded one can be 4 hours. I am trying to set up a town hall type of meeting, there will be 8 people on the talking all in the same domain , and they want the public to be able to listen to the meeting but not interact in anyway.
We are concerned about security as this will be a public meeting, and we have no way of legitimizing anyone who enters the lobby. With Skype for business we were able to create a meeting and then lock down who could present and everyone else would be audio only. Has this all moved to the Teams Admin site? If so… is this something Microsoft is planning on having the admins have to configure for each client any time they want to have a meeting with limitations?
Hi Morgan, this sounds like a great use-case for a Teams live event. You can certainly configure default options at the Admin level for events like this, but once a user has been granted the ability to create a Teams Live event, they can set it up themselves from within the Teams client. Typically a public-facing town-hall style meeting like this has some oversight from IT or Communications to help with the delivery. Great rundown Joanne, thank you.
We recorded a meeting with host plus three internal people, but when we played back the recording only the host video was showing?
The other three showed as generic placeholder heads… do you know what we may have done to cause that? Hi Joanne. I have my HP elitebook laptop linked up to my HP elitedisplay monitor which has built-in speakers and webcam. When I join Teams meetings, the sound comes out of my Monitor, but Teams is still using the webcam in my laptop. Any idea how I get Teams to use my monitor webcam, rather than my laptop webcam? Hi Phil, you need to adjust your device settings.
First time using TEam, someone booked a meeting and was in my calender so when the time came and reminder? Popped up and i ignore it because i was busy. So i had my earplugs plug in my laptop, so not sure if they hear anything. Just wondering how it happen and how much did they hear becsuse i didnt know ehat the audio default were at that time. Hi Lily, this is very difficult to troubleshoot at a distance and after-the-fact.
I think I know what happened… the person scheduling the meeting likely did so from a Group chat automatically includes everyone in the Group chat on the meeting invitation. If the meeting is started, whether or not you actually join the meeting, the chat window says you joined it. We were going to move from Webex to Teams, but the limitation of sharing windows has put us off of this. You should be able to toggle through the windows. If you do this, everyone will see your desktop and you can flip between any apps you want without stopping the share.
Hope this helps. Pat — you can. Hi Joanne, do you know if there is shared content during a meeting and another participant is editing a document for the host where that document saves and is updated after the meeting is concluded?
Did this answer your question? Good afternoon. We used teams last night for a video conference call with mixed internal and external participants. We did not have a call in number. During the call several people were connected into a separate meeting even though they were invited to the same meeting. Could you help us determine what we did wrong so this works seamlessly next time. Do you have the meeting options configured to automatically join or do you require attendees to wait in the lobby?
Also, do you have a Microsoft support you can call? They may also be able to help you. Good article! Is there a way to keep track of the attendees who have joined a meeting after the call is completed? Thanks for the article. Thank you for the info. I have been a guest at a number of meetings where the shared document seems to get locked up when the organizer is trying to make notes and updates during the meeting. Is this a known bug or is there something that the presenter is doing incorrectly?
How are they sharing the document? Are they sharing their desktop and then selecting the word program or are they picking the word application and sharing it that way? Not sure it makes a difference though… also, who is co-authoring on the document? External guests? So how can you tell if your video is being shown in the feed? Only the last four are on screen in a conference call of, say, 20 people. So if that happens to me, how can I tell if my video indata is being shown to the others, or whether I am not being filmed.
Hello, if i make a video call meeting using my mobile phone, can i screen share my pc desktop which donthave camera on my pc. Thank you for this. The one piece I continue to have difficulty with is the Chat export.
Hi Ray, Attendees do not automatically get emailed a chat export. You would need to use Content Search to get the chat — the chats are stored as individual. In other words, we are trying to limit or control who participates from the external community some external guests may forward the link to others that were not invited by the presenter originally. Thank you. To your second question… is this a private or a pubic meeting? Hope this helped. Dear Joanne, may I know why I am using apple headphone with microphone, but computer show they did not find any mic on me and others can hear me?
Perhaps the issue is outside of Teams. Hi Joanne, thanks for all the good info! By switching back to the first account, using the same Teams meeting set up function from the calendar, all is OK except the meeting ends up in the corresponding calendar, which is less than ideal. This was not so until around november last year; until then all worked OK from either account.
The problem kicked in sometime in November; I tried many things — to no avail. Would you have a suggestion what to do? Have you tried opening a ticket with Microsoft? Thank you for your article.
I am a teacher new to using teams. I have created a team and added my students. I have also scheduled a meeting for the future.
I know they have all received an email invitation with the link to join the meeting. My question is when does that link become active?
Is it possible for them to enter a meeting before me not desirable or do they have to wait for me? Can i force mute them, for example? Is it possible to remove a participant from a meeting? And finally, if I end the meeting, does it end it for everyone?
It talks about: — prevent attendees from muting each other — prevent attendees from kicking others out — control screen sharing for all attendees. You can configure the meeting options so the attendees will have to wait in the virtual lobby until you let them in.
Hi Nathan, More info for you… MIcrosoft is rolling out some new features you may be interested in. Thanks for this, very helpful. Is there a time limit on how long the links to the recordings will remain active?
Looking at recording a training session that we will had to our wiki page but wondering if it will expire at some point? Hi, thanks for the tips! QQ, do you know how long meeting recordings are kept in the Meeting Chat? Hi Lia, Assuming you do not have a retention policy on your Teams chats, as far as I know you will see the meeting recording forever. It is stored in Microsoft Stream behind the scenes.
Hi, is it possible to schedule Microsoft Teams meeting for a group of people without having to participate in the meeting? They can even record the meeting if required. HI Joanne my organisation has subscribed to Teams and we will be using it for virtual fostering panel meetings. My question for yois relates to whether it is possible to ensure that of the 4 persons maximum on the screen, that one or two of them can remain on screen at all times, regardless of whether they speak or not?
We will require foster carers to be seen on screen at all times by all other panel members live on Teams. Can you advise?
Can you have two zoom meetings open at the same time – none:.How to Keep the Same Meeting ID in Zoom
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