Categories
zoom

Inviting Attendees to a Meeting in Zoom – Technology Support Center – Knowledge Base

Looking for:

How to make a zoom meeting request

Click here to ENTER


 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Set a start date and time. You’ll then have the following options: To make this a regular meeting, tick the ‘Recurring meeting’ box. To set a password for the meeting, tick ‘Require meeting password’ in the ‘Password’ section, and then enter a password.

Ensure that participants are given this password before the meeting. In the ‘Video’ section, choose whether ‘Hosts’ and ‘Participants’ video will start automatically when the meeting begins.

In the ‘Audio’ section, leave ‘Telephone and Computer Audio’ selected. In the ‘Calendar’ section, select a calendar application to schedule the meeting. Zoom will generate a meeting invitation with connection details, and you can share this with your meeting participants.

In the ‘Advanced Options’ section, you have the following options: To allow participants to join a waiting room before joining the meeting, tick ‘Enable waiting room’.

The meeting host will have the option to allow participants to join the meeting when ready. To allow meeting participants to join before the host arrives at a Zoom meeting, tick ‘Enable join before host’.

To ensure that a meeting in progress is not disturbed by joining participants, tick ‘Mute participants upon entry’. To restrict access to the Zoom meeting to UQ users only, s elect ‘Only authenticated users can join’. To record the meeting as soon as it’s started, tick ‘Automatically record meeting’.

Choose ‘Locally’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server.

The person who scheduled the meeting will receive an email link to the cloud server recording once the recording has been processed. Ignore the ‘Enable additional data centre regions for your meeting’ option. If someone has allowed you to schedule a meeting on their behalf, tick ‘Schedule For’ and click the drop-down menu to select their name. The first alternative host to join the meeting will automatically become the host.

Select ‘Schedule’ to finalise. Complete the following fields and options: Topic – enter a meeting title. When – select a start date and time. Duration – specify how long the meeting will be for. Time Zone – leave in Brisbane time. Tick ‘Recurring meeting’ to make this a regular meeting. Registration – tick ‘Required if registration is required.

Template – leave blank. Security Tick ‘Passcode’ to set a password for the meeting, and then enter a password. Tick ‘Waiting Room’ to allow participants to join a waiting room before joining the meeting. Tick ‘Require authentication to join’ to restrict access to the Zoom meeting to UQ users only.

To allow specific external Zoom accounts to join the meeting, select ‘Add’ next to ‘Authentication exception’, enter the person’s name and email address they are registered with Zoom and click ‘Save’. Video Choose whether hosts or participants video will start automatically when the meeting begins. Audio Leave ‘Both’ selected. Options Tick ‘Allow participants to join anytime’ to allow meeting participants to join anytime before the host arrives at a Zoom meeting.

To enable the ‘Breakout Room’ feature for your meeting, tick ‘Breakout Room pre-assign’. You can then use the available options to create multiple rooms and pre-assign participants via their email address. To record the meeting as soon as it is started, tick ‘Automatically record meeting’. Choose ‘On the local computer’ to save the recording to your computer, or ‘In the cloud’ to save the meeting to a cloud server. This will generate an ICS file, which you can open in Outlook to create an Outlook meeting invitation.

Outlook To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook plugin installed , then watch the video guide: Watch: How to schedule a Zoom meeting through Outlook.

Schedule a new meeting with registration Follow the instructions to schedule a meeting through the UQ Zoom web interface. Manual approval : anyone who registers will need to be approved by the host before they receive information on how to join the meeting.

You can also choose to make these questions required, so participants are forced to provide an answer before submitting their registration. Inviting participants to an active Zoom meeting As the host of an active Zoom meeting, there are 4 ways you can invite participants to your meeting.

Through the invitation menu, you can choose to: Invite UQ participants via the Zoom desktop app Select the ‘Contacts’ tab. Enter a participant’s name, or choose from the list of UQ Zoom users. Select ‘Invite’. Choose an email service to automatically generate an invitation email. This will create a draft email. Modify the email as required, then send it to your meeting participants. Paste the URL or text into your email or chat program, then send your message to meeting participants.

Invite a room-based videoconferencing system If a meeting participant asks you to dial them in to a Zoom meeting or presentation, you will need to invite the videoconferencing system in the room they’re in. Enter the videoconferencing address of the room system you wish to call. New issue for me. Created zoom meeting but when I hit save it went to entirely different screen, not me gmail so I could use my group contacts.

What changed suddenly? Thank you for your comment. I would like to send a zoom meeting invitation from one of my saved templates and make it easy for my invitees to save the date on their calendars. I know that I can schedule a zoom meeting and there is a button to push to save it to my calendar but how do I make it easy for invitees to save to their calendars? If you simply let Zoom send its default template, all information is already included in there.

So when someone receives an email related to a Zoom meeting invite, their device should automatically detect the date and time, along with the Zoom details and offer that user the option to add it to their calendar. I set up a Zoom webinar and registrants have received their calendar invites. I realized I made an error with the duration of the event and updated in the settings.

Thank you! If you need to make any changes to a Zoom meeting that has already been added to your calendar, then you would need to edit this calendar event as this is what your attendees have confirmed. Whatever you change on this event time, date, notes, attachment, invitees… will trigger notifications to all invitees.

Save my name, email, and website in this browser for the next time I comment. One of them is to schedule a meeting ahead of time and link it to your calendar to add invitees. Why should you schedule your Zoom meetings this way?

Glad you asked. Questions about the Zoom scheduling feature and using your calendar? Let us know in the comments below. Name Required First Last. Email Required. Related Posts.

Jasmin H. Hello, I want to send out a calendar invite to participants for a webinar. Aurelien 7 December at am – Reply. Hi Jasmin, Thank you for your question. Let us know if it helped! Thank you,. Patricia Wilcke 14 February at am – Reply.

 
 

 

How to make a zoom meeting request. Organising a Zoom meeting

 
Template – leave blank. Outlook To schedule a Zoom meeting through Outlook, make sure you have the Zoom Outlook plugin installedthen watch the video guide: Watch: How to schedule a Zoom meeting through Outlook. To allow specific external Zoom accounts to join the meeting, select ‘Add’ next to ‘Authentication exception’, enter the person’s name and email address they hw registered with Zoom and click ‘Save’. Call us: