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How to set up a Zoom meeting – a beginner’s guide | Livingetc.How to Schedule a Zoom Meeting and Set It up in Advance

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Note that your company might have a Zoom subscription that your email is already affiliated with. If this is the case, you will only need to log in using your normal work credentials. You can also connect zoom to any scheduling apps like Acuity or Calendly, so that the meeting details are shared when a meeting is booked automatically. If you click here, you will be taken to the corresponding platform to create a Zoom meeting that will automatically be added to your calendar.

There are lots of other personalization options here, too, including whether cameras are on or off when the call starts and automatically recording the meeting. This is better for control purposes, or if you regularly run webinars or team meetings. When you are taken to your calendar, remember to add when you would like your meeting to recur — for example, daily, weekly or monthly. You can even put limits on how long people stay in the rooms for.

Not only can that strain your neck and eyes, but it can also be very distracting for the people in the meeting. To use these, select them from your Zoom toolbar. Try to place yourself in front of the lighting with the source, if possible, slightly above eye level.

This will ensure you remain well-lit on your calls. If relying on natural light, remember to stay aware of the time of day so you do not find yourself left in the dark. Alternatively, you can upload a picture to use as a background. Olivia Emily is one of the most exciting new talents in consumer lifestyle journalism.

Currently finishing off a Masters in Journalism at the City University, London, she has quickly proved herself at being adept on reporting on new interiors trends. A regular contributor to Livingetc, she is brilliant at being able to decode information for our audience. Minnie Kemp knows hallways can be so much more than just corridors to pass through. Here’s how to turn them into spaces to stop and wonder. Take inspiration from these bedroom accent wall ideas and create a beautiful statement behind your bed.

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Here are all the Gmail hacks you need to know. Livingetc is part of Future plc, an international media group and leading digital publisher. Visit our corporate site. All rights reserved. England and Wales company registration number Living Etc Livingetc Modern home design and style.

Select your region. Sign up to our newsletter Newsletter opens in new tab opens in new tab opens in new tab. By Olivia Emily published 28 March Olivia Emily. Designer Minnie Kemp on the style secrets for the perfect hallways Minnie Kemp knows hallways can be so much more than just corridors to pass through. Netflix vs Hulu — which is best? The guide to picking the right streaming platform for you Netflix and Hulu both have their strengths and weaknesses, but which should you put your dollars behind?

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» Zoom Overview

After the Zoom app is installed, your meeting will start. By selecting ‘outlook Calendar’ from the Calendar field in the settings, the meeting will be. Zoom · Getting started · More features of Zoom meetings · Security · Account configuration · Zoom meeting basics · Zoom webinar and large meetings · Recording and. What’s the best way to setup a Zoom Meeting? Setting up a recurring meeting in Zoom Can I add recurring Zoom meetings to my Outlook calendar?


How to set up a zoom meeting in outlook uk – how to set up a zoom meeting in outlook uk:.How to set up a Zoom meeting

You should also ensure Mirror my video is unchecked. If you are using a recurring meeting and reach this outlopk then you will need to either delete old polls or create a new recurring meeting. Please note, there may be duplicate entries for participants if they have rejoined the meeting. You can schedule a Zoom meeting on the website, desktop app, or нажмите для деталей app. Screen Sharing Hosts can share their screens in Zoom. What’s the best way to setup a Zoom Meeting? How do I sign up and download Zoom?


Accessing Zoom | Administration and support services | Imperial College London.


Meeting Passcode required not optional, this is locked by the admin 8. Video this is your webcam — it can be disabled or enabled 9. Audio select Both Meeting Options select Mute upon entry Click Save to finish. If a dialogue box asking appears, click on Open Zoom.

Click on Join with Computer Audio. Note: it is always a good idea to test your speaker and microphone at this stage. Click on Invite Participants and then Invite. Click on copy URL. You can then send this via email to your invitees. Note: you can also click on Copy Invitation — this pastes the details to the clipboard so it can then be copied into an email Ending a Meeting On the menu bar, click on End Meeting Then click on End Meeting for All Note: If you want to hand the meeting over to someone else before you leave, you need to assign them as a Host first by right clicking on them, then you can choose the Leave Meeting option.

Further Help If you are setting up Zoom meetings or classes on behalf of someone else, please go here for a page explaining the options, and advice on which option to use and when. Log in to Imperial Zoom log in web page and select Sign In.

This will open the Imperial Single Sign On page. Log in using your Imperial College username and password. Upon sign in you will be able to set up your Profile information. If you are using a college supplied device you need to access Zoom via the Software Hub. If an individual external to Imperial College needs to host a Zoom meeting or webinar, you will need to provide them with a guest account.

Please note that without changing the guest licence type, they will not be able to become alternative meeting hosts. To correct this, please ensure your email address on Moodle is in the form abc bath. It may take some time for the meeting recording to appear on Panopto up to 24 hours. The person who scheduled the meeting will receive an email when it is ready.

My Zoom recording still hasn’t appeared in Re:View. Due to the demand on the Re:View service, some recordings may take longer to process than usual.

How do I download meeting chat? Downloading the chat directly from the meeting is disabled by default.

If you enable it for yourself, you will do so for everyone including students. Further detailed instructions can be found on the Zoom help pages. Why has the polling gone from the meeting recording? How do I generate a register of attendees? There are two ways to access the usage reports: A via Moodle or B on the web bath-ac-uk. These reports contain the time a participant joined and the duration they logged in for. This method is easy to find as you just go to the meeting invitation on Moodle.

It also allows any teacher on the course to view the reports. Can students record Zoom meetings? By default, only the host or cohost can initiate a meeting recording this is normally just the teaching staff.

Can I obtain a transcript of a meeting? After the meeting, the transcript can be downloaded from your cloud recordings. More information can be found here. Zoom have a comprehensive set of How-to video guides. Person A schedules the meeting, Person B is set as an alternative host in the meeting setup the first person to the meeting will become the host.

If Person B starts the meeting they become the host and so are able to start breakout rooms, create polls. If Person A arrives later they become a cohost. February update from Zoom: If the original host joins after the alternative host, the original host will always regain control of the meeting and become host. In addition, the alternative host will change roles. If the co-host feature is enabled for the meeting, the alternative host will become a co-host.

If the co-host feature is disabled, the alternative host becomes a normal participant. Continuing from the scenario above if person B host allocates person A cohost to the host role, the result is: Person A is now host and Person B now reverts to being a participant Person A would have to reinstate Person B as a host.

Note that if the host privilege is transferred, the breakout groups membership will be reset. The result is that one of the participants will be randomly allocated as a host the participant would have to reinstate the host later. We do NOT recommend this enabled.

However, if it is enabled, then potentially students can join the meeting before the member of staff and start conversations. They will only be able to do this if given the 6-digit key from the meeting organiser — again we do not advise enabling this functionality with students. More information about host keys can be found here. To rename a user, open the Participants list, hover over the name, click more then rename. Setting up a Zoom meeting What’s the best way to setup a Zoom Meeting? This assumes you have already created a Zoom meeting and would like to send it to students.

There are two stages to this process: accessing the unit mailing lists and creating the email copy and pasting the meeting link information from Zoom to your email 1. Accessing the unit mailing lists and creating the email Visit www.

Navigate to the department and select the relevant unit list e. ABAY courses. Copy and pasting the meeting link information from Zoom to your email If you are the meeting organiser, visit bath-ac-uk. Note: if you did not schedule the Zoom meeting, it will not appear in your list of Zoom meetings and you will need to visit the Moodle page and copy the link from there. Optional: copy the meeting ID and passcode as an alternative way to join participants only need the meeting link to join.

This will make the meeting slot open-ended so the link can be used at any time. You will then need to go to bath-ac-uk. Under Meetings in your Personal area, you will see details of the meeting you have set up. Click on the option to Edit the meeting and, under the Recurring meeting checkbox, choose the frequency of the recurrence daily, weekly, monthly. You will then be presented with a series of options to set the time and length of your recurring meetings.

Yes No No Receive an email invite? Only if linked with Zoom Outlook add-in Only if linked. Zoom is currently not able to pass this information to Moodle, even if scheduled using the Zoom activity. Open Outlook on the web outlook. Click Add calendar. Select Upload from file and browse for the.

Select the relevant calendar and click Import. You should see a pop-up message confirming the import. You can do this for stand-alone meetings too. Try rebooting your device. Zoom meetings created before the August Moodle upgrade will no longer appear in Moodle. You can watch the following video on guidance to importing a Zoom meeting ID into Moodle. Click the more icon …. Click Make Co-Host.

Using the participants window found at the bottom of the screen : Click on Manage Participants in the meeting controls at the bottom of the Zoom window. Hover over the name of the participant who is going to be a co-host, and choose More.

Users can only see the chat from when they joined the meeting. As a host, you can enable live transcripts on Zoom. In the meeting click on Live Transcript. Then choose Enable Auto-Transcription. This short video explains how to create multiple-choice polls during a Zoom meeting.

Screen Sharing. Hosts can share their screens in Zoom. Stopping participants to annotating a screen share. By default, all participants are able to annotate on a whiteboard when the host shares this with the group. Select the Video Settings and under Camera, select the visualiser as the input.

You should also ensure Mirror my video is unchecked. This orientation will be remembered when next sharing Content from 2nd Camera Under camera, revert the camera selection to your regular webcam. Notes: You can only pre-assign students into breakout rooms in advance.

The students will need to be pre-assigned with their University of Bath email addresses if using CSV upload or by typing their names into the search box. Students need to log in to the meeting with their University of Bath accounts. If they log in with a personal Zoom account then only those who logged in with their Bath accounts will be able to go into the pre-assigned rooms and the meeting host will need to assign the other participants manually.

Students can log in to bath-ac-uk. Or alternatively, switch account in the Zoom client and log in with SSO using their Bath credentials. Assigning Students to Breakout Rooms during the Meeting. It is quick and easy to create breakout rooms during a meeting as Host. If both the host and the co-host join the meeting using the Zoom desktop client, then co-hosts can create, start and manage breakout rooms.

If the host joins the meeting in the browser and the co-host uses the desktop client, then the co-host cannot create and start breakout rooms. However they can jump between rooms once assigned to one by the host. If the co-host joins the meeting in the browser and the host using the desktop client, then as above, the co-host cannot create and start breakout rooms.

To ensure successful breakout room creating and management if you are co-host:. Note: We have not tested this using the Zoom mobile application — we will update this FAQ once we have done this. Only the meeting host not co-hosts will receive requests for help sent from students in breakout rooms. Move all participants into breakout rooms automatically : Checking this option will move all participants into the breakout rooms automatically.

If this option is unchecked, the participants will need to click Join to be added to the breakout room. Allow participants to return to the main session at any time : If this option is checked, the participants can move back to the main session from their meeting controls. If this is disabled, they need to wait for the host to end the breakout rooms. Breakout rooms close automatically after x minutes :If this option is checked, the breakout rooms will automatically end after the configured time.

Notify me when the time is up : If this option is checked, the host will be notified when the breakout room time is up. Countdown after closing breakout rooms : If this option is checked, the participants will be given a countdown of how much time they have left before being returned to the main room. After the first activity… To reshuffle the participants into a new group: Before you open the breakout room the second time you will need to click Recreate.

Recreate breakout rooms image You will then need to ensure that Assign automatically is chosen before again click ing Recreate. Recreate breakout rooms image The participants will now be assigned to different groups. Open All Rooms image.